American Forests is a national non-profit organization committed to creating healthy and resilient forests from cities to wilderness, that deliver essential benefits for climate, people, water and wildlife. We advance our mission through forestry innovation, place-based partnerships to plant and restore forests, and movement building. We envision a world in which the significant environmental, societal and economic benefits of forests are fully realized and equitably available to all people. Established in 1875, American Forests is the oldest national non-profit conservation organization in the U.S. working to restoring urban forests and forested landscapes for more than 140 years.
American Forests is proud to be a diverse, equitable and inclusive workplace. These are our shared values. We welcome individuals who bring a variety of backgrounds and experiences to be a part of our team to help make a difference individually and collectively as we work toward achieving our mission. We are committed to fostering an environment that is welcoming and respectful and provides opportunities for advancement and professional growth for every team member.
We hope you find your future with us.
Do you see yourself as part of a dynamic team addressing some of today’s most pressing issues: environmental justice, climate change, and public health? Do you have a flair for organizing and coordinating multiple projects at once while paying careful attention to detail? Do you find satisfaction being a part of completing a project or plan and effecting change on a local, national and global level? If so, a position on American Forests’ Special Projects Team may be a good fit for you.
The Manager, Special Projects is an administrative position. The ideal candidate is committed to American Forests’ mission and possesses a keen ability to plan, coordinate and manage multiple projects. At times, you must demonstrate flexibility to pivot on a moment’s notice from one project to another and be able to create outstanding results. You will serve as a liaison with diverse organizational partners and stakeholders requiring you to be adept at effectively communicating with others at all levels. You must be detail-oriented and work well individually while also being able to collaborate effectively in a team environment. Exceptional communication skills are essential, both written and verbal.
The Manager, Special Projects is responsible for the following:
Contract and Grant Management Assistance (40%)
- Support vice presidents, program directors, project staff members and grant managers to meet reporting requirements on contracts and grant agreements; coordinate with the teams to process invoices and other important grant documents in a timely manner
- Facilitate the finalization of grant agreements and contracts, to include signatures, tracking and filing; aid in improving and maintaining internal filing structure for grant tracking
- Track deadlines and deliverable due dates and alert supervisor if it appears they are not being met on time and within scope
- Assist with the production and delivery of contract deliverables and grant requirements
- Exhibit experience with use of tracking systems, such as Gantt charts, Microsoft Project and Excel spreadsheets
- Ensure all contact information is up-to-date for grantees, partners and stakeholders
Internal Meeting Preparation and Coordination (20%)
- Assist with creating/finalizing PowerPoint presentations
- Create and send calendar invitations
- Attend team meetings
- Record detailed meeting minutes
- Provide the team with minutes and action items post-meeting
- Track the progress and completion of action/follow-up items
- Attend internal staff meetings, retreats and other organizational functions
- Additional duties as assigned
External Planning and Execution of Meetings and Events (20%)
- Reporting to the Senior Manager, Logistics and Special Projects, aid in pre-event planning, on-site execution and post-meeting action items
- Duties could include, but not be limited to, outreach to potential attendees (creating emails, agendas, participant lists), tracking of registration databases, staff travel arrangements and processing of expense reimbursements, coordination with venue staff for meeting needs (e.g., equipment needs, food and beverage requirements, and guest sleeping room guarantees), and shipment of supplies and materials to/from events
- Additional duties may include document production and proofreading (emails, agendas, participants lists), data entry and maintenance, help coordinating marketing and communications, and assistance with setting up registration forms and creating pre- and post-event polls or surveys
Tree-Event Planning Support (10%)
- Collaborate with the Programs, External Affairs, Development and Operations Teams to provide assistance in coordinating details to execute a world-class tree-planting program centering on our corporate and programmatic partners
- Coordinate logistics with local place-based partners and provide onsite logistical support representing the organization and managing run-of-show activities
Marketing, Communications and Social Media (5%)
- Work with the Communications Team to help execute a marketing, communications and social outreach plan for specific projects
- Contribute to content creation for project messaging
Public Relations, Client Care and Community Engagement and Interaction (5%)
- Communicate and respond to requests from the public, clients and/or community members in a service-related manner
- Understand and deliver appropriate audience messaging, both verbally and written
DESIRED SKILLS AND ABILITIES
- Ability to work directly with staff at all levels of government and partner organizations.
- Ability to act as point person on multiple projects, to include prioritizing tasks, setting expectations, meeting goals, and documenting efforts.
- Ability to work in an agile, cross-functional team environment.
- While you do not need to possess knowledge in every administrative skill listed, the desire and willingness to learn and grow is a must.
- Candidates with a passionate, persistent and even a tenacious approach to completing tasks and projects are strongly encouraged to apply.
REQUISITE EDUCATION AND EXPERIENCE
- Bachelor’s degree in Communications, Marketing, Education or related field
- 5 years of progressive administrative experience in several of the following areas: non-profit support; meeting/event planning and execution; marketing, communications and social media; community outreach; business administration and/or forestry.
- Relevant experience may be substituted for education.
- Must possess strong time management skills and be able to work well under tight deadlines.
- Must have exceptional attention to detail.
- Must possess excellent verbal, interpersonal and written communication skills.
- Must be proficient with Microsoft Office.
- MailChimp or other newsletter platform experience
- SurveyMonkey or other online survey tools
- Experience with design software, such as InDesign, PhotoShop or Microsoft Illustrator is a plus.
For an undefined period of time due to the pandemic, must be able to telecommute from a home office with the eventual opportunity to work in-person in our headquarters in Washington, D.C., if desired.
- Must be comfortable with prolonged periods of sitting and/or standing at a desk and working on a computer.
- Must be able to lift up to 10-15 pounds at a time.
This is a Washington, D.C.-based position. Fully remote candidates will be considered.
Following COVID-19 restricted operations, the position may require up to 30% travel.
To apply for this position, please send a cover letter and resume to email@example.com.
American Forests is an equal opportunity employer and is committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender, gender identity, national origin, age, disability, veteran status, or other characteristics protected by law.